Why Hire An Event Planner?
When you’re hosting your first event and trying to keep costs down, hiring an event planner might seem like an unnecessary expense. But it’s not.
Here are six surprising reasons to hire an event planner.
Reason # 1: You’ll save time.
Most event planners take meetings with or for you. Why? Because there are details you don’t have to be bothered with. Your event planner knows the ins and outs of an event.
Most planners will have had an strategy meeting at the beginning of the planning process. This way they know exactly what your needs are. That means they can meet with the hotel, the videographer, the A/V people which allows you to get more work done. The hours having an event planner can save you is amazing.
Reason #2: You’ll save money.
You might think that hiring an event planner will cost you more. Not so. Once your planner knows what your budget is (and how strict you are about sticking to it), he or she can work with vendors to save you money on all kinds of things. Your planner will know which vendors will be willing to work with you on price, where there will be some wiggle room and because he or she has relationships with vendors already from past events, it’s easier to ask them for things that you would not be able to ask for. In the long run, an event planner can actually save you the money you spent hiring him/her.
Reason # 3: You’ll have a better looking event.
Event Planners know that part of what makes for a great event is that it looks and feels great. There are tons of details that are not normally considered in planning an event.
Things like, did you know that if you angle your audience chairs a certain way, it makes them feel more involved and engaged? This is just one of a hundred details not usually considered, but an event planner would.
Reason # 4: You’ll host your event at the right place.
Where you should host your event- what city and where in the city- depending on the kind of event you’re hosting and what your goals are in the event. Your event planner will help you choose a venue that can actually help you meet your goals for your event. This is something that can affect attendance, sales, and a whole bunch of other stuff.
Reason # 5: You’ll have good people doing good work.
Many have never had a reason to use a videographer or other services, so most will have no idea who to hire to document this event in proper fashion. Your event planner knows not just one great videographer, but several and usually know several A/V companies.
This means they can get several quotes for you to review. Because of the number of events they do they will know the pros and cons of each and will help you make the best choices and stay on budget.
Reason # 6: You can breathe.
When you’re planning an event, doing everything yourself is a big job and it can get stressful very quickly. When you hire an event planner, you can breathe. You can step back, regroup, focus on more personal things. When the event happens, you know your planner and their team will be monitoring the event and making sure the logistics are handled.